Taking Command of the New Awana Year

In many ways, Awana commanders are like mini-missionaries: they cary many of the same responsibilities of the three Northern California, Northern Nevada Awana Missionary couples, just on a smaller scale. For instance, commanders' summer duties include planning the new club year, coordinating with their churches, and recruiting new leaders. And for many commanders, this is a summer-long, ongoing process. Some even schedule time for Commander College.

Awana commanders spend much of their summer planning, coordinating,
ordering new supplies, and recruiting leaders, plus much more.
Some even take time for Commander College.

Melissa McMullen, who is beginning her 13th year as an Awana commander and second year as a commander at Wheatland Baptist Church in Wheatland, Calif., said her responsibilities do not stop once the club year ends. "Although I give the staff the time off of thinking about the club and such," she said, "I continue to plan for the upcoming year." Along with the normal inventory check and calendar planning, she uses summer time to plan a balance between the personalities of her leaders. "Many of the leaders are sprinters, so they are on fire at the beginning, but they burn out quickly. The long-term leaders are slow and faithful, but sometimes lack the fire needed to get the kids really excited." Because the sprinters burn out quickly, they often look for other activities to keep busy and be involved, so McMullen continually has to recruit new leaders.

Hilltop Community Church Commander Matthew Beier, in Carson City, Nev., also finds himself constantly thinking and planning Awana throughout the summer. Beier, preparing for his second year as a commander, uses the time to focus on paperwork — setting up an attendance file with formulas for averages, updating clubber and leader files, creating forms and filling in the club calendar. His biggest challenge is identical to Awana Missionary Mike Sexton's: leaving Awana long enough to spend time with family. "I set a specific time to work Awana stuff, which keeps it off my list for a certain time," Beier said about how he balances family with Awana. He also has a problem similar to Missionary Joel Cook's: contacting people. "It's harder to get a hold of parents to finalize information for camp and other events."

And yet, commanders still manage to find a fair amount of time to breath. For Penii Jo Trautwein, commander of Sierra Bible Church in Reno, Nev., the summer months provide a period of down time. In fact, her problem is starting up again.

"During the club year," she said, "everything is very structured and I know what needs to be done each week to be ready for upcoming events, weeks, and club nights, while in the summer I have down time, which is needed and enjoyed. I have to get myself motivated to get back into the office and get things ready." Her definition of "getting things ready" is cleaning up the mess in her Awana office (in shambles after Award night), sorting records (some get filed and others get moved for continued use in the new year), taking and organizing inventory (stuff needs ordered, the Trek and Journey materials need replaced), and creating the calendar (regional events, national events, and club events, coordinating as best as possible with the church's events).

Then there are commanders with different types of Awana clubs, like Jim Disbro's. Disbro serves as commander for the Mountain Warfare Training Center Chapel in Walker, California. This club doesn't have a church where it meets. Instead, the families from three churches in the community come together for a club that meets right at the base. This club still faces similar challenges, such as coordinating and creating a calendar and recruiting leaders. However, the reasons for these challenges are quite different.

"Because club is on the base, we have three churches who contribute leaders and supplies," he said, "most clubs are run by one church at the church. The base is also a government facility, which means we have to make sure we have permission to use it. We also need to let the guards know that we're coming onto the base."

Also different is the fact that not only does his club have difficulty recruiting leaders during the summer because of vacations and other travels, but also the fact that the military families move to a new base every three years.

To maintain the connections throughout the summer, Disbro send out the KidsPrint and Sparkles Newsletters, available through Awana ART. He also encourages the leaders at the different churches to establish relationships internally at their churches to recruit.

At every level, from leader to Awana missionary, some degree of Awana continues year-round.  Awana still remains in the minds and living rooms of the commanders, like at my house with Good Shepherd Wesleyan Church Commanders Randy and Shirley Moore, where new inventory accumulates, old records shift, and new plans grow.

Please pray for our Awana clubs as the pre-planning ends and the new Awana year begins.

For more information about Awana Clubs International, visit the Awana Homepage.
To find a club in your area visit the Club Locator.